Board Member Contacts in Estonia
Updated 2026-08-14 · 6 min read
A board member's name is public information in Estonia's business register. That makes reaching decision-makers easier than in most European countries — but it doesn't mean every use is allowed.
Let's look at what's public, what counts as personal data, and how to use this information sensibly in sales.
What's public and what isn't
A board member's name and their link to the company are public. Their personal phone number and private email are not public, and their national ID code is protected.
In Kontabase datasets, board member names are linked to the company, but the contact channel is the company's public general contact — not a private individual's personal data.
Why a name is valuable even without a personal email
If you write to a company's general inbox but address the right person by name, your email is far more likely to reach them. At small companies, the same person often reads the general inbox.
For phone calls, a name is a direct way in: asking "is Marek available?" works better than "can I speak to the manager?"
Legitimate interest and opt-outs
When addressing someone by name, briefly document your legitimate interest: why this specific company, and how the offer relates to their line of business. Include a clear opt-out in every email and honor opt-out requests immediately.
Keep a separate suppression list and check it before every new campaign, even when you buy a new dataset.
Frequently Asked Questions
- Can I use a board member's name in a sales email?
- Yes, if the outreach is business-related, tied to the company's activity, and the email includes an opt-out option.
- Does the database include board members' personal phone numbers?
- No. Kontabase only uses companies' public contact information, not private individuals' personal contacts.
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