Company database in Estonia: a buyer's guide
Updated 17 October 2026 · 6 min read
A company database is a structured list of businesses operating in Estonia with registry code, industry, location, size and public contact details. It is used to build sales target lists, run market research and send B2B email campaigns.
There are two kinds: ready-made packages you download instantly, and a composer where you pick filters yourself and pay only for the records you need. Below is when each makes sense.
Fields a company database must contain
Without these fields you cannot segment the list or sync it to a CRM — and an unsegmented list produces a poor reply rate.
- Legal name and registry code
- EMTAK industry code and sector
- Legal form (OÜ, AS, MTÜ, sole trader, co-operative)
- County and city
- Employee count and turnover band
- General email and phone
- Board member names
Ready-made package or a list you build yourself
A ready-made database fits broad targeting — every Estonian private limited company, or the whole construction sector. You get the file immediately at a fixed price.
A self-built list fits precise targeting: choose sector, county, legal form and size, see the record count and price in real time, and pay only for that slice. Narrower lists cost less and convert better.
How to verify quality before paying
Always ask for a sample from the exact slice you are buying, not a generic demo file. Check what share of rows contain email and phone, whether liquidated companies are removed and whether records are unique by registry code.
Kontabase gives a free 50-row sample from your own filters, so you see real data quality before paying.
Where business data comes from
Legal name, registry code, industry, address and legal form are official public information. Turnover and employee counts come from annual reports and are missing for a notable share of companies.
Email and phone come from the companies' own public channels. A proper B2B database contains no private personal contact details.
Public fields and how reliable they are
Registry data is accurate and updated the moment a change is filed. Financial figures are up to a year old and missing for companies that do not file.
- Registry code — always present, the most stable key
- EMTAK code — accurate, though a company may operate more broadly
- Address and county — reliable
- Turnover and employee count — missing for some companies
- Contacts — depend on how well the company published them
What manual collection really costs
Finding, copying and formatting one company takes 2–3 minutes on average. For a thousand companies that is over 40 working hours, usually with missing fields and typos in the result.
Single lookup: what you learn
Searching by name or registry code shows the legal name, registry code, address, industry, legal form and board members. That is enough to vet a partner before signing.
The most useful filter combinations
Each of these produces a clear target group that is easy to write an offer for.
- Manufacturing + 10–49 employees + Harju and Tartu county
- Retail + turnover above €500,000 + all of Estonia
- Construction + private limited company + 1–9 employees
- Professional and technical services + Tallinn
Public company info in short
These fields are publicly available in Estonia and worth reviewing before contact.
- Legal name, registry code and legal form
- Industry by EMTAK code
- Address and county
- Board members
- Turnover and employee count from annual reports
Frequently Asked Questions
- How much does a company database cost?
- It depends on the record count. The composer shows the exact price as soon as you set filters, and the unit price drops below one cent per record at volume.
- Which file format do I get?
- XLSX or CSV, downloadable immediately after payment and also sent by email.
- How fresh is the data?
- Datasets are refreshed regularly and every record shows which fields are populated.
- Can a business database be used for sales outreach?
- Yes, if the offer relates to the recipient's business activity, the sender is identifiable and every message carries a working opt-out.
- Is using company data free?
- Single lookups are public. Getting an entire structured target list as a file is a paid service.
- Can I select only companies that have an email address?
- Yes, the contact filter limits the list to records that carry an email or phone number.
- Is business search free?
- Viewing one company in a public lookup is free. Getting the whole filtered list as a file is a paid service.
- Can I save a search?
- Filters live in the URL, so you can keep the link or share it with a colleague.
- Does company info include board members?
- Yes, board member names are public information and are included in the dataset.
Build your list and try it for free
Choose an industry, county, and company size, see the record count and price instantly, and download a free 50-row sample.